Your Company Is Using AI Tools
You Probably Don't Have Policies Governing How
8 ready-to-deploy AI governance policies covering acceptable use, vendor risk assessment, data classification, incident response, and implementation planning. Professional .docx files with blue customization callouts showing exactly where to insert your company details.
The Shadow AI Problem Most Organizations Haven't Solved
Your employees are already using AI tools. ChatGPT, Copilot, Gemini, Grammarly, and dozens of specialized AI applications are in use across your organization right now - many without IT's knowledge, none covered by formal policies. Shadow AI isn't a future threat. It's the current operating reality.
The risk isn't that employees are using AI. The risk is that they're using it without knowing what data they're allowed to share, which outputs require human review, who owns the IP generated by AI tools, or what happens when an AI tool has a security incident that exposed their work. Without a policy framework, every AI interaction is an undocumented data handling event.
Most organizations respond to this by trying to ban AI tools. That approach fails. Employees find workarounds, productivity gains go unrealized, and you create a culture where people hide their tool usage rather than report problems. A better approach is governance: define what's allowed, what requires approval, and what's prohibited - then give employees the clarity to make good decisions without asking permission for every task.
The 8 documents in this bundle are designed to be deployed as a complete governance framework, not a collection of individual policies. The AUP sets the rules. The data classification framework tells employees which data goes where. The vendor risk template gives IT a process for approving new tools. The acknowledgment form creates accountability. The quick reference card puts the key rules in front of people every day.
8 Documents. Complete AI Governance.
Every template includes blue customization callouts, professional formatting with headers, footers, page numbers, and table of contents.
AI Acceptable Use Policy
17-section comprehensive policy covering tool classification, data handling, AI agents, content disclosure, human oversight requirements, IP ownership, and enforcement procedures.
AI Vendor Risk Assessment Template
Scored evaluation framework with weighted criteria, critical item identification, and a worked scoring example. Evaluate any AI vendor systematically.
AI Data Classification & Handling
4-level classification framework with AI-specific handling rules and anonymization techniques. Know exactly what data can go into which AI tools.
AI Incident Response Playbook
Phase-based IR for AI-specific incidents: model behavior changes, training data contamination, prompt injection attacks, and vendor breaches.
Employee AI Usage Acknowledgment
Sign-off form employees complete after reading the AUP. Includes a contractor clause for third-party workers with AI tool access.
AI Tool Approval Request Form
Standardized evaluation process for new AI tools. Captures risk assessment, data flows, business justification, and approval chain before any tool goes live.
Implementation Quick-Start Guide
30/60/90-day rollout plan with ROI justification, stakeholder mapping, and milestone checkpoints. Get leadership buy-in and execute the rollout.
Quick Reference Card
One-page do/don't rules and data classification reference. Print it, pin it, share it. The cheat sheet employees actually use day-to-day.
Built for Security & IT Leaders
If your organization uses AI tools and doesn't have formal governance, start here.
CISOs & Security Leaders
Implementing AI governance frameworks that satisfy the board, protect the organization, and don't slow down innovation.
Compliance Teams
Documenting AI controls for auditors, regulators, and enterprise customers who ask about your AI governance posture.
IT Leaders
Managing the sprawl of AI tools across your organization. Shadow AI is already happening - now you need policies to govern it.
8 professional documents. 20,000+ words. Deploy this week.
- 17-section AI Acceptable Use Policy
- Scored AI Vendor Risk Assessment Template
- 4-level AI Data Classification & Handling Framework
- Phase-based AI Incident Response Playbook
- Employee AI Usage Acknowledgment with contractor clause
- AI Tool Approval Request Form
- 30/60/90-day Implementation Quick-Start Guide
- One-page Quick Reference Card
- Blue customization callouts throughout
- Single organization license
Instant download. Professional .docx files with formatting, tables of contents, and customization callouts.
Questions
Are these Word documents?
Yes. Professional .docx files with formatting, tables of contents, headers, footers, page numbers, and blue customization callouts showing exactly where to insert your company information.
Can I use these across my organization?
Single organization license. Multiple team members within your company can use and customize the templates. For consulting use across multiple clients, see the Fractional CISO Engagement Kit.
How long does it take to implement these policies?
The 30/60/90-day implementation guide is designed to be realistic for organizations without a dedicated security team. Week one: adapt and finalize the AUP and data classification framework. Week two: legal review and stakeholder alignment. Month two: employee rollout and acknowledgment collection. Month three: complete the remaining policies and tool approval process. You're not deploying everything on day one.
We already have an acceptable use policy. Do we still need this?
Standard AUPs cover internet use, email, and software installation. They don't address AI-generated content disclosure requirements, AI training data policies, autonomous AI agent oversight, or the distinction between AI tools and AI agents. If your existing AUP wasn't written after 2023, it almost certainly doesn't cover these. The AI AUP in this bundle can supplement an existing policy or replace the AI-relevant sections entirely.
Does this cover the EU AI Act?
The AI Acceptable Use Policy includes a section on EU AI Act awareness and prohibited use cases. For a full EU AI Act risk classification and compliance framework, see the GDPR AI Compliance Kit which includes an EU AI Act classification guide alongside GDPR requirements.
David A. Moline, CISSP | CISM
Your AI automation, built by someone who secures DoD systems.
Your Team Is Already Using AI. Govern It.
Shadow AI is happening whether you have policies or not. Get governance in place this week with 8 ready-to-deploy documents.